#SMALL BUSINESS INVOICING PDF#
#SMALL BUSINESS INVOICING SOFTWARE#
#SMALL BUSINESS INVOICING PROFESSIONAL#

By allowing your customers to pay by credit card or check, you will be able to remove most of the barriers of payments for most of your customers. Just because 90 percent of your customers use PayPal or pay online doesnвЂ™t mean the other 10 percent will. That way, they know when they can expect to receive your invoice and hopefully be on the lookout for it. Let your customers know in advance that you typically invoice at the end of the month, first of the month, middle of the month, weekly, biweekly, or when a project is finished. Your customers will love the chance to save a little, and you will love the fact that you donвЂ™t have to worry about getting stiffed. Speaking of payment terms, one way to make sure you get paid before you do the work or send the product is to offer a discount for advance payment.

Otherwise, people will assume you didnвЂ™t change the payment terms from the default setting and make up their own payment terms. If your payment terms are not due upon receipt, then you should change them on your invoice accordingly. They just leave the default upon receipt on the invoice. Surprisingly, some people donвЂ™t specify payment terms. Finally, it must be sent to an outside accounting department electronically.ДЇind out what the process is for your customer and follow it accordingly. Then it must be sent to another person for approval.

#SMALL BUSINESS INVOICING PDF#

Occasionally, youвЂ™ll have a customer where the invoice must be sent as a PDF to one person for approval. Others must go to accounting with a CC to the project manager you are working with so they can send their OK to accounting. Some invoices must go to the company owner for approval, and then will trickle down to accounting.

Know who needs to receive the invoice (and who needs to be copied).Дifferent customers have different rules when it comes to invoicing.

Be sure to send your invoice accordingly. But some still want to have that hard copy come in the mail. Most customers are fine with being invoiced online via email.

Know how the customer wants to be invoiced.

Know what information you need to provide to customers.Дoes your customer need your W-9 at the start of working together? Does your customer want a specific project name or PO number on each invoice? Does your customer have multiple business addresses and need a particular one on the invoicing for proper routing? Find these things out so that they donвЂ™t have a legitimate excuse to delay payments.

HereвЂ™s what you need to establish right from the start to ensure a successful future of invoicing.

Some customers will stall on an invoice payment simply because one thing, such as a purchase order number, is missing. When you start working with a new customer, itвЂ™s good to get the invoicing details confirmed as early as possible. You can also run these reports when customers protest the amount of products or services they have received in relation to the amounts they have been invoiced. You will also be able to run detailed reportsВ that will help you when customers are interested in their invoicing versus payment history. On your end, you will be able to easily keep track of special promotions offered to specific customers, how quickly or slowly customers tend to pay, which invoices are past due, and much more. TheyвЂ™ll also know that they wonвЂ™t be able to slip through the cracks and miss a payment.

#SMALL BUSINESS INVOICING PROFESSIONAL#

For starters, it shows your customers that your accounting process is professional and organized.

#SMALL BUSINESS INVOICING SOFTWARE#

Using invoicing software like HiveageВ has several benefits for your business. In addition, we want to share ways to ensure that you get paid on time (or as close as possible) so you wonвЂ™t have to worry about cash flow. In this guide to invoicing and getting paid, we want to share with you some best practices for invoicing your customers. Not necessarily that your business hasnвЂ™t been moving along smoothly, but because your customers arenвЂ™t paying in a timely manner. One of the most stressful times for most small business owners is when cash flow becomes tight because payments are not coming in from customers.

Small business invoicing